Room assignments for all PLA 2018 sessions can be found on each individual program page. Visit http://www.placonference.org/programs/ to search or browse for your session. A chart containing room capacities (estimated maximum attendance) and room setup details for all PLA 2018 sessions is available at http://www.placonference.org/wp-content/uploads/2018/03/PLA2018_RoomCapacityChart.pdf (PDF, 1 pg.).
Preconference rooms will be set in round tables. Program rooms will be set theater style (rows of chairs facing forward). A small number of program rooms will be set in a mix of round tables and theater seating to facilitate highly interactive content. Organizers of programs assigned to rooms with round tables have been notified and contacted; unless you received communication about this from PLA, your program room will be set in theater style.
PLA encourages distributing handouts electronically. Program speakers and organizers may upload files for slides or other handouts via the Speaker Service Center at https://s4.goeshow.com/pla/annual/2018/speaker_service_center.cfm. Once uploaded, handouts are linked to your program session listing in the online schedule found at http://www.placonference.org/programs/. In order to have your handouts available before the PLA 2018 Conference, please upload them no later than 11:59 PM Pacific on Thursday, March 15. After the conference, the final deadline to upload handouts will be 11:59 PM Pacific on Sunday, April 22.
If you wish to provide paper handouts, please use the numbers included in the Rooms and Capacities chart at http://www.placonference.org/wp-content/uploads/2018/03/PLA2018_RoomCapacityChart.pdf (PDF, 1 pg.) as a guide for how many copies you will need. Posting handouts on the conference website is preferable to paper copies in general and to providing an insufficient number of copies if you are bringing your own.
Unless otherwise requested, all rooms are set with the standard AV setup: LCD projector and screen, head table for four with table microphone, center podium with fixed microphone, and floor microphone(s) appropriate to expected audience size. If additional AV was ordered, it will be provided in addition to the standard setup.
Please note that laptops are not included in standard AV setup; if you did not request a laptop, you must bring your own. Projectors will all be standard VGA and there will be a VGA cable at the podium/head table to plug in a laptop. Presenters with Mac laptops (or any laptops with mini-displayport, Thunderbolt and/or USB-C ports) should bring VGA adapters with them. Presenters who have only HDMI and/or regular Displayport outputs are encouraged to use a different device for their presentation.
PLA will not provide opening slides for PLA 2018 programs. Please plan to have the first slide of your presentation up on the screen as attendees enter the room, and please include the name of your program on this opening slide. For guidance on making your presentation accessible to all, please see http://www.ala.org/pla/education/onlinelearning/webinars/ondemand/accessible. Finally, please see http://www.placonference.org/wp-content/uploads/2018/03/PLA2018_ModeratingTips.pdf (PDF, 1 pg.) for additional suggestions on important information to include in your opening and closing remarks, along with moderating tips for your program session.
PLA will provide plain white 3 x 5 note cards in each program room that speakers may encourage attendees to use for several purposes: to write down their thoughts in response to questions, to write down their own questions (either for asking at a microphone or to submit to presenters), to do a think-pair-share type of exercise, or just for general note taking. Allowing for written questions enhances the accessibility of a session and accommodates diverse learning styles.
PLA encourages you to spread the word about your PLA 2018 Conference session using the official conference hashtag #PLA2018 and the web badges available at http://www.placonference.org/spread-the-word/.